Navigating
  · View Modes
  · Changing Dates
  · Changing Calendars
  · Mini-Calendars

Searching

Printing
  · Print Modes
  · Browser Setup

Downloading
  · Downloading a Calendar
  · Downloading an Event
  · Download Formats

Subscribing

myDates
  · Overview
  · Creating an Account
  · Embedding Calendar Events
  · myDates Events

Administration
  · Overview
  · Manage System
  · Manage Calendars
  · Manage Users
  · Manage Events
  · Manage myDates
  · Email Users
  · Email Subscribers
  · Holidays
  · Backup System
  · View Statistics





There are many different ways to move around the calendar to obtain different views. To the top left hand side of the calendar are 5 tabs; day, week, 2-week, month and year.

The "day" view mode will present events in a horizontal bar chart style view with each event for that day listed on a single line. This view mode may also be reached by clicking on the date in the week, 2-week, and monthly view modes.

The "week" view mode will display events which take place in the week for the date you are currently viewing. There are two different styles for this view mode, traditional block and list. You may change between the two styles at the bottom right hand side of the calendar.

The "2-week" view mode will display events which take place in the week for the date you are currently viewing, and the week after the date you are currently viewing. There are two different styles for this view mode, traditional block and list. You may change between the two styles at the bottom right hand side of the calendar.

The "month" view mode will display events which take place in the month for the date you are currently viewing. There are two different styles for this view mode, traditional block and list. You may change between the two styles at the bottom right hand side of the calendar.

The "year" view mode will display 12 small calendars, 1 for each month of the year. Dates with events posted to them will be of a different color than the other days. From this view mode you may click the name of the month to view the "month" view, or you may click a day which has events to display the "day" view mode for that date.





To change the currently selected date range on the calendar, you may use the date selector in the upper left hand side of the calendar, or you may use the << and >> links under the calendar title to move forward and backwards in time as needed.

Using the << or >> links while in "day" view mode, you will progress backwards or forwards in time, one day at a time. Using the same links while in "week", "2-week", "month" or "year" view modes will move forwards/backwards in time by the same increment.

You may also change the currently selected month by clicking on the month title in the Mini-calendars.





If this calendar has multiple different calendars available, you will see a pull down selector in the upper right hand corner. By using this pull down selector you will be able to change between different calendars to see the events posted to only that particular calendar. You may return to the master or "main" calendar by clicking "main". This calendar will display events posted to all sub calendars.

You may also use the calendar selection screen which can be located here: http://www.drya.org/calendar/calendar_select.php





The mini-calendars located in the upper corners of the calendar, will give you an insight to the previous and the next month. This will allow you to see if there are upcoming events for the next month without actually having to change the date to reach that month.

Days with events listed will have a different color than dates which do not have events. You may view events posted on those days by clicking the date you wish to view. You may also change the current display date to the month of the mini-calendar by clicking on the month name above the mini-calendar.





The BosDates calendar system will allow you to perform searches to locate the events which are of interest to you.

You may choose to search the event title, description, location, contact name or any combination of the four. When selecting which items to search, keep in mind you are searching for events which match the search criteria in any of the items. This is called an "OR" search where the search criteria may be present in one item, but not in another.

You may narrow your search to a particular time period by adjusting the from and to dates accordingly.

When entering your search criteria, the search function will search for the complete phrase you enter. It will not search for individual words you enter. Please also note that the search will return partial matches, such as:
"for" will return events with forest, fortune, fortitude, etc.

Once the search is complete, you will be presented with the date, time, and event title of the matching events. From there you may click on an event to display it's details.





Each of the view modes in the calendar have a matching printed view. This will allow you to print off a calendar from the web site to hang in your office, refridgerator, etc. To access this printed view simply click "print" from the menu in the upper right hand side.

Your browser will refresh to a black and white copy of the calendar which matches the view you were just looking at.

Most web broswers will automatically launch their print controls at this point. Others will require you to manually click your print button in your web browser in order to complete the printing of the calendar.





If your printed copy did not contain the lines which were printed on your screen, you will need to make an adjustment to your web browsers settings.

In Microsoft Internet Explorer, you will need to click Tools->Internet Settings. From there click the Advanced tab and then scroll down to the Printing section. Ensure that the check box for "Print background colors and images" is checked.





The BosDates calendar system will allow you to download the events within a calendar. You may choose from one of many different formats to update computer programs on your computer such as Microsoft Outlook, Palm Desktop, and many more.

To download the events on a calendar, click download on the menu in the upper right hand corner. You will then be presented with a screen which will allow you to choose which format, which calendar and the time frame to download.

Once you have chosen options which suit you, click the download button. Your web browser should then present a "Open file/Save as" dialog box. We recommend that you save the file to your computer, and then import it from where you saved it.





Much like downloading a calendar, you may download a specific event in one of the four different formats. While viewing the event you will be presented with a menu at the bottom with links which will allow you to download the event.

Click the link which matches the format you wish to download. Your web browser should then present a "Open file/Save as" dialog box. We recommend that you save the file to your computer, and then import it from where you saved it.





Events posted to the BosDates calendar system may be downloaded in any of the following formats.

vCal - The vCal format also known as vCalendar - The Electronic Calendaring and Scheduling Exchange Format is an universal format which is used by many programs.
iCal - The iCal format also known as iCalendar - Internet Calendaring and Scheduling Core Object Specification is another universal format which is used by many programs.
csv - The CSV - Comma Separated Values file format is often used to exchange data between differently similar applications.
txt - The TXT file is a simple text document which can be read by virtually any text editor.





By subscribing to a calendar you will automatically receive notification when new events are added to that calendar. Keep in mind that if there are multiple calendars here, you only receive notifications to the calendar you were currently viewing when you click the subscribe link. In order to subscribe to the other calendars you must first view those calendars, and then click the subscribe link from there.

If you wish to remove yourself from the subscription, you may simply click the link in the email.





The myDates feature (if enabled) will allow you to keep your own personal schedule on the BosDates calendar system. Other visitors will not be able to see your personal schedule as the system requires you to login using a password you have choosen.

Not only are you able to keep your own schedule, but you will also be able to include events from the main calendar into your myDates calendar.

When you are logged into your myDates calendar, the upper right hand corner will display "Currently logged into myDates" as a reminder that you are seeing your specialized version of the calendar.





In order to use the myDates feature (if enabled) you must first create an account.

Enter your email address and desired password into the two boxes presented, and click the Login button.

You will then be emailed a validation email which will contain a link. Click or copy/paste this link into your web browser in order to activate your account.

Once your account is activated, you will then be able to use the myDates feature.





By clicking the "Manage Calendars" link in the myDates admin panel you will be presented a list of all available calendars in the BosDates calendar system.

This will allow you to choose which calendars and their events you are interested in seeing when you are logged into your custom myDates calendar.

You may add/remove calendars at anytime, and you are not limited to how many calendars you may embed into your myDates calendar.





By clicking the "Manage Events" link in the myDates admin panel you will be presented with a list of your current events, broken down by month.

You may move from month to month by clicking the << link to go backwards, or the >> link to go forward by a month.

Each event listed will have 2 links next to it. One to edit the event, and one to delete the event.

In order to add an event, click the "Add event" button at the top of the list. Clicking this button will take you to the Add Event screen.

The editor box is very simple to use, and it's features can really make your descriptions stand out. You may choose from a variety of fonts, sizes, colors, and decorations. To use the features, type out your events description. Then, hightlight the words you wish to change and then click/select what you wish to do to the text. Your text will then change to reflect the control codes for the feature you selected. for instance, if you typed in the phrase "Meet with Jack about boat dock" and you selected the word Jack and clicked the bold button the text would then change to "Meet with [b]Jack[/b] about boat dock."

Use the pull down boxes to select the date, and the times for your events. You can also choose to create a multi-day event by selecting the number of days in the Number of Days pulldown box.

Once you have that set, you are then given the option to make this a repeating event. A repeating event will post this event to multiple dates based on the options you choose. You may set events to repeat monthly, weekly, yearly, or any one of the wide range of options. You can also choose how many times to repeat, or repeat until a certain date.

The final section will allow you to color code the event display on the calendar to suit your own personal needs.

After you have everything filled in, click the "Submit Event" button. You will then be presented with a confirmation which will show which dates the event has been posted to.





The administration section will allow you to customize how the BosDates calendar system looks, feels, and behaves. We have detailed each menu item in their own section to help explain how everything works.

Manage System - The Manage System section will allow the system administrator only to set items such as page title, meta keys, default language, which options are enabled and the default fonts used by the calendar.

Manage Calendars - This section will allow the system administrator to add/delete/edit calendars, and allow calendar administrators to edit their calendar. Options such as content panels, coloration and banners are available here.

Manage Users - The Manage Users section will allow system administrators and calendar administrators to assign or remove users from the calendar.

Manage Events - This will allow all users to add, delete, approve, or edit events on their respective calendars.

Manage myDates - This system administrator only option will allow the user to remove myDates calendars/users and to mass email all myDates users.

Email Users - Another system administrator only function which allows the system administrator to email all users of the calendar system.

Email Subscribers - This option will allow system administrators or calendar administrators to send email to subscribers of their respective calendar.

Holidays - This function will allow system administrators to setup holidays they wish to display on the calendar. Holidays can be setup for specific days (such as Easter) or as annual holidays (such as Christmas)

Backup System - The system administrator may backup and/or restore their calendar database using this option.

View Statistics - This function will allow system administrators and calendar administrators to view the statistics for their calendars.

To view details of each section, please click on one of the section titles above.





The Manage System area is only available to users who are authorized as system administrators.

This section will allow you set many of the global options for your calendar.
Page title - This will set the title of the page in the browser window.
Meta-Keywords - This field will set the <meta name="keywords"> tag in the page source code.
Meta-Description - This field will set the <meta name="description"> tag in the page source code.
Display Language - This will allow you to choose the default language your calendar will be displayed in. Your visitors will be able to choose their own default languge if they so choose.
Allow guests to add events - This toggle will determine if the "add events" link is presented to the user in the menu. If turned on visitors will be allowed to submit events for approval.
Allow guests to use myDates - If turned to yes, the myDates personal calendars will be enabled for your visitors.
Display 'admin' link - If this is turned off, you have to enter http://www.drya.org/calendar/admin manually to access your admin area.
Default view - Allows you to choose which view mode, daily, weekly, bi-weekly, monthly or yearly you wish the viewer to see when they first access the calendar.
Display week numbers - If turned to yes, the ISO-8601 week number of year will be displayed for each week.
Event display - This will allow you to choose whether events are displayed in a popup window, or in full screen mode.
Event alignment - You may choose to left, right, or center align events displayed on the calendar here.
Event display data - This option will allow you to decide which items you wish to display on the main calendar pages. All information is available if the visitor clicks on the event.
Event display fonts - This will allow you to choose which fonts you wish to make available when a user enters an event. This font choice is used when displaying the event on the calendar. Verdana, Tahoma and Arial are the most commonly used fonts for the Internet.
Event display font sizes - You may set different sizes here for the event display on your calendar. The sizes here are using in the CSS styles for the display, and are measured in points.
Event display font colors - To go along with the font, and the font size you may also set which font colors you wish to use here.

At any time, you may click the "restore to default" link at the top of the page to reset all of these options to the "out-of-the-box" settings which were originally installed.





The Manage Calendars section is available to system administrators and calendar administrators.

Adding a calendar - Only system administrators may add a calendar. To do this, simply enter the title for the calendar in the provided box and click the "Add" button. This will create a calendar with default settings which may be edited per the instructions below.

Current calendars section - From this section, you may delete a calendar with all of it's associated events, edit the calendar settings, or deactivate/activate a calendar.

  Activate/Deactivate - A calendar may be enabled for viewing, or disabled for viewing by using this toggle. If deactivated, no events may be posted to this calendar, however all of it's existing events remain in place. Only the system administrator may perforrm this function.

  Deleting a calendar - Clicking the delete link next to the calendar title will allow you to remove the calendar and any events posted to that calendar. You will be asked to confirm that you actually wish to do this, as there is no going back once it's deleted. Only the system administrator may perforrm this function.

  Editing a calendar - Editing a calendar give you a wide variety of options for that particular calendar.
    Calendar Title - The calendar title is displayed in the middle of the calendar above the date display
    Calendar Style - For each view mode, there are two layout choices. The block mode is the traditional calendar display, while list mode displays mini-calendars with events in a list format.
    Private Calendar - A private calendar is a calendar which does not appear in the pulldown calendar selector. This calendar must be accessed directly such as http://www.drya.org/calendar/calendar.php?calendar=XX where XX is the calendars ID. Events posted to a private calendar are marked as private by default. You may optionally assign a password to a calendar by entering it in the box provided. When trying to access a password protected calendar you will be prompted to enter the password if you have not already done so.
    Allow subscribers to this calendar - You may use this option to determine if visitors are able to subscribe to event notifications for this calendar.
    Auto approve guest added events - If you wish to automatically approve events which your guests have entered for this calendar, you may set this option to yes. Otherwise, any event which is added to this calendar will require the administrators to approve the event before it is posted for viewing.
    Embed the following calendars - Embedding is a method which will allow you to display events posted to one calendar, in another calendar. For example: You have the following calendars added to the system; master, sports, football and baseball. If you choose to have "football" and "baseball" calendars embedded into the "sports" calendar than anytime an event is added to either the "football" or "baseball" calendars they will also show up in the "sports" calendar. The master calendar will always show all non-private events from all non-private calendars.
    Calendar Top, Left, Right, and Bottom HTML - These content panels will allow you to design your web page around the calendar using standard HTML. You should not enter <html>,<head> nor <body> tags into these boxes. Make sure you properly close all table items, or the calendar will not display properly.
    Custom email notification text - By entering text/HTML in this box, you will be able to customize the event notification emails which are sent out to the subscribers.
    Banners - You have the ability to upload gif, png, jpg or swf (Shockwave Flash) banners for the calendar. The banners are displayed above the title/date display for the calendar. We highly recommend keeping your banners to the standard 468x60 pixel size or smaller so the calendar is not distorted. You have the ability to upload two different banners, one for display and one which is used when the calendar is printed. To upload a banner, simply click the browse button to locate the banner on your computer. To delete a banner, check the "delete" box next to the current banner and click "Update calendar".
    Coloration - Each calendar may look different from the others by using this section. You may change fonts, colors, sizes and more by using standard CSS as outlined on the coloration page. You may also choose any of the pre-done coloration templates by selecting the template in the pulldown box and clicking "Update colors". You may also set a calendar back to the default by clicking the link labeled "You may reset your calendars colors to the default by clicking here". If this is the master calendar, your calendar will be reset to the BosDates default otherwise the calendar will be reset to match the default calendar.





The Manage Users section is available to system administrators and calendar administrators.

There are three different access levels to which users may be assigned:
System Administrator: This access level will allow the user to modify anything in the calendar system.
Calendar Administrator: This access level will allow the user to modify the calendar(s) they are assigned to, their events, and their users. They will also be allowed to send emails to the subscribers.
Event Administrator: The final access level will allow the user to add, modify or delete events on the calendar(s) they are assigned to.

BosDates user system:
To add a user, enter the information such as their username, real name and password in the boxes provided. Then choose their access level and which calendars they have access to and click "Add". The new user will then be added to the system, and their permissions set accordingly.

When editing the user, you will be permitted to change their email address, access level and which calendars they have access to. Reseting the users password is not an option, as this is done by the user.

Deleting a user will remove their access from the calendar system completely. You may not remove yourself from the calendar.

External user system:
To add a user, enter their username in the box provided. This username must already exist in your forum/CMS. Then choose their access level and which calendars they have access to and click "Add". The new user will then be added to the system, and their permissions set accordingly.

When editing the user, you will be permitted to change their access level and which calendars they have access to. Reseting the users password or email address is not an option, as this is done by the user through your forum/CMS.

Deleting a user will remove their access from the calendar system completely, but not affect their ability to access your forum/CMS. You may not remove yourself from the calendar.





The Manage Events section is available to system administrators, calendar administrators and event administrators.

The Manage Events section will allow you to add, edit, delete and approve events on the calendars you have administration rights to.

You may navigate from month to month by using the << and >> arrows to go backwards and forwards in time, or use the pull down selectors to go to a specific month.

To delete an event, simply click the "delete" link next to it. Or, if you require to delete multiple events check the boxes for the events you wish to delete and click the "Delete checked events" button.

Unapproved events will have an "approve" link next to them which will allow you to quickly approve those events. Or, you may edit that event and select approve while editing.

Next to each event will be a number. This is the number of times that event has been viewed.

The add and edit sections will take you to similar screens where you may input or update your event. If you are editing an event the boxes will be filled with the event information.

The editor box is very simple to use, and it's features can really make your descriptions stand out. You may choose from a variety of fonts, sizes, colors, and decorations. To use the features, type out your events description. Then, hightlight the words you wish to change and then click/select what you wish to do to the text. Your text will then change to reflect the control codes for the feature you selected. for instance, if you typed in the phrase "Meet with Jack about boat dock" and you selected the word Jack and clicked the bold button the text would then change to "Meet with [b]Jack[/b] about boat dock."

The "location" fields will allow you to enter the location of the event, if it's a city and state, or a building and room number.

The "link" field requires a fully qualified URL such as http://www.drya.org/calendar/. This will open a new window when the user clicks on the link.

If you wish to upload an image, or an attachment such as a PDF, or Word document you may do so by clicking the browse button and locating the file on your computer.

The "contact" boxes will allow you to list a contact for the event, in case the viewer has questions about it. When entering an email address, make sure it is a complete address.

The "Email options" section will permit you to send email reminders to calendar subscribers, and also allow viewers to signup for email reminders on this specific event.

Use the pull down boxes to select the date, and the times for your events. You can also choose to create a multi-day event by selecting the number of days in the Number of Days pulldown box.

Once you have that set, you are then given the option to make this a repeating event. A repeating event will post this event to multiple dates based on the options you choose. You may set events to repeat monthly, weekly, yearly, or any one of the wide range of options. You can also choose how many times to repeat, or repeat until a certain date.

The final section will allow you to color code the event display on the calendar to suit your own personal needs.

After you have everything filled in, click the submit button. You will then be presented with a confirmation which will show which dates the event has been posted to.





The Manage myDates section is only available to system administrators.

This section will allow you to send emails, to include HTML enabled emails to all myDates users that are currently in the calendar system. It will also show you how many myDates users and the total number of events those users have posted.

You may delete a myDates user, and their associated events by clicking through the selectors at the bottom. For instance, if the myDates user you wish to remove has an email address which begins with the letter "S", then click the "S" link. All myDates users whose email addresses begin with the letter "S" will be shown, with a delete link next to their address. Clicking the delete link will remove that user.





The Email Users section is only available to system administrators.

This section will allow the system administrators to send emails to all system administrators, calendar administrators and event administrators. You can use this section to send notices, reminders, and such to your administrators.





The Email subscribers section is available to system administrators and calendar administrators.

The email subscribers section will allow the system administrator to send HTML enabled emails to visitors who have subscribed to the calendar system. Calendar administrators are only allowed to send emails to subscibers who have subscribed to calendars they have administration rights to.

This section will also display the total number of subscribers to the calendar system.

You may delete a subscriber by clicking through the selectors at the bottom. For instance, if the subscriber you wish to remove has an email address which begins with the letter "S", then click the "S" link. All subscribers whose email addresses begin with the letter "S" will be shown, with a delete link next to their address. Clicking the delete link will remove that subscriber.





The Holidays section is only available to system administrators.

The holiday section is used to enter holidays you wish to display on the calendar. Holidays are displayed on all calendars, whether they are private or even myDates calendars.

To enter a holiday, simply enter the title in the provided box, choose the date, and click add.

If you wish this holiday to appear for every year, on the exact date, then choose "annual" for the year. If this holiday floats around different days depending upon the year (such as Easter) then enter the exact date including year.

Holidays will appear on the calendar as the first event listed for the date they are on, and have their own seperate coloration so they stand out.

To delete a holiday, simply click the "delete" link next to the holiday in question.





The Backup System section is only available to system administrators.

BosDates gives you the opportunity to create a backup of the database whenever you wish just to make sure you do not lose any events due to an unexpected server crash.

To create the backup file, click the link labeled "To create a backup file, click here". You will then be prompted to save a file to your computer which will be named with the current date, so you can make weekly backups if you desired and save them all to the same location.

To restore from a previous backup, simply click the "browse" button to locate the file you wish to restore and then click "Restore".





The statistics section of the BosDates calendar will allow you to get a feel for how many visitors are actually visiting the calendar.

When you first visit this section, you will be presented with the statistics for the current month. You may change months/years by using the pulldown selector, or you may move backwords or forwards in time by using the << and >> links.

Each calendar will show a running total of how many views, and how many times the calendar has been printed.

Below the calendar section, you will be able to see how many times a download has been run, and how many times a search has been performed.

Another statistic which is recorded, but not shown on this screen is how many times a particular event is viewed. You may access this information from the "Manage Events" section of the admin panel.



























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